Budget Monitoring for KCSP Academies - using the Budget Planning Software (BPS) 2018-19

Event code SCH 20/313 
Event description (Demonstration, Questions and Answers) and workshop

9.30 - 16.30
Please arrive in time to ensure that your laptop is set up and internet access available by 9.15


This full day session is for delegates at a Kent Catholic Schools Partnership (KCSP) Academy that use the Budget Planning Software (BPS) to monitor the academy’s budget and produce reports for strategic stakeholders

The assumption will be that those attending will finance staff who use PS Financials (PSF) and have purchased the core finance package which includes the Budget Planning Software.

Delegates are required to bring along the following -

• Their letter of confirmation from CPD, to confirm that a place has been booked, for that day
• Delegates are required to bring along their own laptop and power pack
• Logon details must be available on the day to log in to your computer as well as BPS
• The BPS will be web based therefore access to the internet will be required. Please note the venue will have wireless internet in the room. Without internet access you will not be able to access your school’s BPS
• Delegates should bring a memory stick with them if they do not wish to bring hard copies
• Please complete the Budget Monitoring Preparation Checklist which also provides details of information which you should bring along to the training session. This document has been sent out separately to academies as an e mail
If you do not have all the necessary information on the day and are unable to stay for the whole session a half day charge may apply

Who should attend?

Finance staff and other school staff who will be involved in making strategic decisions about the way forward for the school

Please note that we cannot accommodate more than 2 delegates per school with one laptop between them

There will be a charge of £100 per person for non-attendance if Schools Financial Services is not informed of a cancellation within the required time stated on CPD Online

Any academy that hasn’t completed and returned their core package agreement must do so before coming to the training.

The session will cover

• How to use the Payroll Reconciliation function for validating payroll costs on a monthly basis
• How to import data from PSF to create initial figures for monitoring the school’s budgets and making adjustments to inform the year end forecast amounts.
• Delegates will be aware of how some funding templates can be updated to assist with year-end forecast amounts
• Delegates will be aware of how to use the Budget Planning Software to generate both Management Account code and Nominal Code reports suitable for various parties e.g. Head teachers and Governors
• How to recalculate a 3-year plan using the updated year-end figures produced by the budget monitoring
• Time will also be dedicated to a workshop session where each academy will be able to work using their own information (note: There may not be sufficient time to complete a full monitoring report on the day).
• Questions will be taken

Please direct any queries relating to your Budget Setting course using the new Budget Planning Software to the Training team telephone 03000 415 415.
Training objectives  
Key stages
All image Foundation image KS1 image KS2 image KS3 image KS4 image KS5 image 14-19/24 image 
Subject areas School Finance
Target audience
Bursar / Business Manager / Finance Officer / Headteacher
target audience
Qualification level
Barham Court, Hever Business Management Ltd, Teston, Kent, ME18 5BZ
Location Maidstone
Training Provider The Education People - Schools Financial Services
Admin contact SFS Admin (sfstraining@theeducationpeople.org)
Sue Lindgren
Part of SLA? No
Kent LA cost
Other LA/Academy cost
Independent/PVI cost
Number of credits 0
Funding information
Start date Tuesday 10 December 2019
Times 9.30 - 16.30
Number of sessions 1